Abstract Instructions

Abstract deadlines

The deadline for submission is Friday May 1, 2020 at 11:59 pm EST.

Submitting authors will be notified of abstract acceptance by Monday May 11, 2020 at 11:59 pm EST. A presentation date and time will be included in the email notifying the author of acceptance. Authors must confirm their intent and ability to present their accepted abstract with an email response to their acceptance email by Friday May 15, 2020 at 11:59 pm EST. Failure to respond via email by that deadline will be interpreted as the author declining the offer for presentation. Any requests for alternate presentation dates or times must be made prior to this deadline. The Program Committee will make reasonable efforts to accommodate authors’ requests, but changes cannot be guaranteed.


Instructions for all abstracts

Abstracts should be submitted using the following downloadable form:

NEAGO 2019 Abstract template

Your abstract should be entered into the form and then uploaded using the “Submit Abstract” NEAGO webpage. Only abstracts submitted using this form will be considered for presentation.

Abbreviations may be used in the title and text of abstracts if they are defined. Spell out the term in full at first mention and follow with the abbreviation in parenthesis. Total length (not including title or authors) should be limited to 300 words.

Please proofread your abstract carefully. They will NOT be edited prior publication in the Annual Meeting Program Book.


Instructions for video abstracts

Video abstracts require submission of BOTH the video file AND a text video abstract using the following downloadable form:

NEAGO 2019 Video Abstract template

Your completed video text abstract should be entered into the form and then uploaded using the “Submit Abstract” NEAGO webpage. Only video text abstracts submitted using this form will be considered for presentation.

Your video file can be submitted using the “Submit Abstract” NEAGO webpage if the file is 100 MB or smaller.  If your video file is larger than 100 MB, it will not upload via the NEAGO website. Please send an email to info@neago.org to arrange for a large file transfer. You should submit the text abstract and other requested information on the “Submit Abstract” NEAGO webpage regardless.

Videos must be no longer than 6 minutes in length. This includes titles, video clips and your spoken narrative.

All video presentations must contain the following slides: 1) Introduction Slide – Title, Author(s) and Institution, 2) Patient Information Slide(s) – Detailing the intended purpose of the video, 3) Summary Slide (Acknowledgements).

All video presentations must be edited and narrated. Music is NOT permitted. Only .mp4 or .mov file formats will be accepted.


Trainee Award Eligibility

Eligibility for the NEAGO Trainee Award requires that the presenter be a gynecologic oncology fellow or a resident in a Board approved program in a NEAGO member’s institution, and be an active participant in (a) the experimental design, (b)  the conduct of the research, (c) the assessment of the results and (d) the presentation of the data at the NEAGO Annual Meeting .

**The NEAGO sponsor or  a senior author NEAGO member must be present during the trainee’s presentation for that trainee to be an eligible candidate for the award.

Abstracts selected for presentation by the Program Committee will be published in the meeting abstract book.